Outlook personal folders keep collapsing windows#
In order to expand that folder without clicking on it, I can left-click the Inbox folder and then press the Windows Key at the same time you press the Asterisk key on the numeric keypad on your keyboard:Īs you can see, the Renewal Tracking folder has expanded one level. In the example below, I have a folder ( Renewal Tracking) that has a number of nested subfolders in it: My first pass at research made it appear there was no way to do that without writing macros and such, but then I found this tip that works pretty good (provided you’re running Windows)… The person had inadvertently moved a folder somewhere else, and they wanted to be able to see all the expanded folders so they could easily spot it. Hmm, maybe it is better to keep that Today group expanded.I was asked the other day if there was a way to expand all the Outlook Inbox folders without clicking each one separately. To quickly expand all these groups use CTRL + (on Num Pad)Ĭollapsing all your groups is almost like having an empty mailbox. To quickly collapse all these groups use CTRL – (on Num Pad) Today, Yesterday, Last Week, Two Weeks Ago, Three Weeks Ago, Last Month and Older. Bonus Tip: Collapse or expand all groups in your viewīy default, Outlook will group your mail into groups named As Outlook “should” remember your folder state when you restart Outlook, there is no need to run this macro at each startup unless of course you are using an IMAP account. Therefore, I’d recommend to run this macro only once so all your folders are expanded. If you have a lot of of folders, this macro could take a long time to complete and can be quite a resource hog as Outlook will load the view of each folder. This VBA solution runs at each startup and expands all folders. To quickly expand all folders, you can use the VBA macro solution Expand all folders from Outlook MVP Michael Bauer. Setting the default startup folder of Outlook to the Inbox folder of an IMAP account will expand the folder list on startup but could increase Outlook startup time. IMAP folders will always start collapsed and will remain collapsed even when a new message is being delivered to any of its folders. Tools-> Options…-> tab Other-> button Advanced Options…-> Startup in this folderįile-> section Options-> section Advanced-> option group: Outlook start and exit-> Start Outlook in this folder To counter this, set your default startup folder to Outlook Today. If your default startup folder of Outlook is your Inbox folder, then Outlook will always expand that mailbox to the Inbox folder even when your Inbox folder has been added to your Favorites list. To keep the mailbox collapsed even when a new message is being delivered, make sure that your Inbox and other folders that receive email (for instance by a rule) have been added to your Favorites list. To troubleshoot see Outlook doesn’t close.
Note: As the folder state is being saved when you close Outlook, Outlook shutdown issues can prevent it from being saved so the folder state isn’t remembered when you start Outlook again. Of course, with Outlook, there are a few exceptions to these otherwise simple rules.
Outlook personal folders keep collapsing how to#
How exactly does it behave and how to keep all folders collapsed/expanded during and between Outlook sessions? Sometimes it looks like Outlook has a mind of its own and keeps expanding and collapsing your folders whenever it pleases. Others like to keep everything expanded so that they can easily reach each folder. Some of these people would like to keep everything collapsed for a cleaner and less jumpy Outlook interface.
People with multiple mailboxes or a lot of folders can have quite a busy Navigation Pane and therefore also tends to look after it a bit more.
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